Records transferred to the JHU archives for permanent retention are always accessible to the offices that deposited the records.We are generally able to provide access to records within 1-2 business days, either through consultation in the Special Collections reading room in the Brody Learning Commons, delivery of scanned copies or delivery of physical files in the case of student records.

To request a student record transferred by your office to the JHU archives, please email with relevant information.

To request to use any other records transferred by your office to the JHU archives, please send an email to that includes the following information:

  • Your name and position
  • What materials you wish to use
  • How soon you need the materials
  • Accession number for the materials, if known. Otherwise,  approximately when the materials were transferred to the archives
  • Whether you would prefer to view the records in person or to receive a scanned copy

JHU records are available for use by all other researchers pursuant to JHU archives policies and procedures, generally after either 25 years (in the case of most administrative records) or 75 years (in the case of student records).  Please email to inquire about research access.